Summer Balls and Student Prom Night Planning

Planning A Summer Ball or Prom Night

Have you been thrown in at the deep end and need a little help with planning a Summer Ball or Student Prom Night? Our handy 10 point guide takes you through some of the planning processes and hopefully guide will go some way to helping you organise, advertise, fund and run an excellent event.

1. The Team – The most important factor in making your Ball go well and the organisation go smoothly is to choose a team that can work well together. Assign roles and open up an email trail with your selected members, ensure everyone is on board with the different responsibililities and allow people to have confidence to handle big things such as budget and venue choice.

2. The Theme – Want to make your event fun, distinctive and memorable? Aces Fun Casinos hold stock of Las Vegas themed banners which ensure the casino area stands out. We also offer James Bond 007 Casino Royale themed fun casino nights.

3. The Money – Budgeting is never easy, especially when you’ve no idea how much anything costs. Agree on a budget range, with a ceiling level and break it down into sections. Have confidence when asking for prices, ask for added value and have a list of pre prepared questions for the venue, or catering for example.

4. The Venue – Start by figuring out the attendance numbers and Google search for venues with this capacity. Ask about fire regulations and the times the venue will be available on the night/during the day so you can agree timeslots for the entertainment, catering and any electrical equipment that needs to be set up.

5. The Food – Often the venue will offer food as part of the package, other times external catering companies will need to be researched. For outside occasions whereby a marquee is required you can consider a Hog Roast, or even a BBQ setup. For inside events you’ll need to decide whether a hot sit down meal is viable as opposed to a finger buffet.

6. The Entertainment – From live music, to DJ’s to a Fun Casino – there’s so many choice options. Click here to send a message via our contact form or call FREE on 0800 107 7001 to reserve your Summer Ball date with us.

7. The Guests – How are you inviting people and how will you track attendance figures? Google Drive offers online Cloud documents and spreadsheets that can be instantly shared between several people.

8. The Tickets – Are you having tickets printed? Do you have artwork ready or do you need a talented logo designer to do this for you and organise printing all at once? We work with UK Web Promotions in Somerset and are happy to recommend their services.

9. The Night – Well done you made it! Finally the date had arrived. If the event is ticketed you’ll need to organise people to meet and greet on the door and collect tickets and to deter unwanted gatecrashers.

10. The Checklist and Legalities:

  •     The Venue (check security, opening/closing times, food, table decorations and settings, theming)
  •     Additional items for the venue for example if you’re bringing your own wine, table decorations, prizes, music etc. Is there a sound sytem?
  •     The Ticket Check (printing, distributed, not oversold, capacity versus attendance)
  •     Entertainment at the venue (Fun Casino tables, Roulette, Blackjack – the DJ or live music, photographers etc. when all are arriving, leaving, performing, whether you have include them in the buffet or food numbers)
  •     Transport to and from the venue – local taxi companies or minibus hire?
  •     Risk assessments (if required) for fire exits and insurance on the day

Corporate and Event Casino Table Hire

Professional Fun Casino Association Aces Fun Casino Party SomersetWe are an Accredited Fun Casino Member. Our knowledgeable sales associates will walk you through the process of producing your event. Once your event starts our casino party manager will make sure your guests will be treated to the most fun, authentic casino night experience possible without losing your shirt.

Remember, when choosing a casino night company for your Summer Ball you never get a second chance to make a great first impression. Don’t “roll the dice” on your casino event. Send a message via the Contact Form.


Fun Casinos and Job Satisfaction

As told by June Howley, Business Owner of Aces Fun Casinos.

What is it, after twenty years of working in fun casinos – 16 of those with my own business – keeps me enjoying my work?

As a provider of fun casinos I have been asked to attend thousands of different events at venues ranging from castles to chip shops, stately homes to narrow boats. We’ve worked on farms, in festivals, race courses and tv studios, in people’s kitchens, even their bedrooms when space was at a premium.

We’ve driven to the middle of nowhere, carted our gear across fields and gardens, in through French windows, slithered through blizzards and held our breath driving through flash floods. Why?

Speaking as someone who spent many years in the gaming industry, working in a variety of casinos in the UK and abroad I can say in all honesty that, apart from the excitement of travelling to new countries and all that entails, I find the fun casinos that I do are far more enjoyable.

No one stands to lose their income over the turn of a card or the spin of the wheel.

I am able to engage with my players, tell them a yarn perhaps, teach them a little strategy or just have a bit of banter going alongside the game. How very different from the mostly silent and tense games in the gambling halls of the world, where players show no emotion whatsoever or worse, blaming the croupier for their losses.

Fun Casino Event Entertainment Bristol Somerset Swindon Bath Taunton South Wales West

Fun Casinos are a light-hearted form of entertainment and really – not just for the player. Most of the croupiers that work in my fun casinos have had many years experience working in the gaming industry. They leave for a variety of reasons but a part of them still miss the GAMES as did I. So, after years of meeting all sorts of different people, driving to different places, celebrating different occasions– birthdays, anniversaries, fund raisers, corporate entertainment, weddings – helping to make an event the best it can be and seeing the enjoyment on people’s faces – that’s what gives me job satisfaction. That’s what keeps me doing what I do and enjoying it while I’m doing it.

Wedding Entertainers The Best Fun Ideas for Entertainment

Fun Entertainment Ideas for Wedding Parties


We are always asked what is the best form of Wedding Entertainment for guests and the newlyweds. We are booked up regularly as we offer some of the best entertainment in the forms of Casino Fun, Blackjack, Roulette and Big Screen Race Nights mixed with some Poker nights and our ever popular Themed Party Hire.

Forde Abbey BrideIn 2012 and 2013 Aces Fun Casinos Hire were booked for more Weddings than ever before, the feedback from the newly weds family and friends was amazing and makes our Wedding Entertainment even more worth while sending the party home with great memories and laughter that filled their ears.

Wedding Entertainment In 2014 we are already taking bookings for the forthcoming Weddings in the next 2 years, booking early with us is essential as we are unable to be in 2 places at the same time.

We not only provide some of the best fun and entertainment in Weddings but we also have many other forms of entertainment for garden parties, School Proms and special events.

So, if you’re considering a Wedding Party with a difference and one that will leave your guests filled with such laughter and happiness that coincides with your wonderful memorable day, then call Aces Fun Casinos for a free quotation.

Prom Night Entertainment -#funcasinohire

If you’ve been given the daunting task of organising your 6th form prom, let us take away some of that stress by suggesting one of the most popular forms of entertainment – a fun casino. With many years of experience – and if you look in the galleries section of our website or even our facebook page you’ll see some of the many events we’ve attended for schools and colleges all over the south west. Choose from the most popular casino games – roulette, blackjack, three or five card poker, Texas Hold ‘em and more. We’ll bring professional equipment and staff, well versed in the art of entertaining. We can promise you we’ll be more than a match for your DJ or band because who can resist a flutter? Our prices are very competitive and we’ll even provide a prize for the highest roller at the end of the night.  If you’d like to talk it through just call June on our freephone number 0800 107 7001.

Race Night Fund Raising

Horse Racing Organisers

If you are hoping to raise funds for your club or charity there is no better way than a #racenight event and no better company to use than us! Ok we may be biased but with over a thousand race nights under our belt and easily as many happy customers I think we are justified in that claim. From Bristol to Cardiff, Weston super Mare to Exeter, Gloucester to Swindon – and many other surrounding areas, we’ll bring all that’s needed for a complete evening’s entertainment: large screen, full p.a. system, brilliant lap top presentation with exciting and amusing media clips between races. You may choose from a great selection of flat and jump horse races, greyhound and afghan hound dog races, pig, and camel on-screen races and even ‘live’ racing with our battery operated racing beasts. We will take all the worry and stress out of your event, advising you on pre-event #fundraising and the many ways to raise funds before and during the event. If you’d like to hear more, just give us a call on our freephone number 0800 107 7001, we’d love to hear from you.

Charity Race Nights

How to Book A Charity Race Night

How A Race Night Works

A race night is one of the most rewarding events and a fantastic way to raise valuable funds for your cause be it your local club, charity, school or society.

There are quite a few things that you will need to make your race night a success.

Charity Fundraising Organisers

Depending on your objectives for the entertainment and race night, but most fund raising events are run to make the most money for your charity or cause.

For tips on making the most money we would recommend speaking with one of our Race Night team members. We  are able to give you valuable tips for making money before and during your race night.

Our race night staff are Professionally trained to make sure your event goes by with great success and helping to raise even more money that expected.

There are always many jobs that need to be done before and during the race night to make it a great success.

Pig Racing

Before your race night we always organise the following and incorporate:

A Race Night Promotions Manager – This is an Aces Fun team member.

You will need someone to help put up race night posters prior to the event, speak with local companies to get prizes and sponsorship for the race night. Sell the advanced race night programme if you have one created.

A Race Night Event Manager – Someone to sort out the venue for the race night, Master of ceremonies and event planner.

Horse Racing Organisers

During the charity race night you will need the following.

A Race Night Master of Ceremonies – This is usually an Aces Fun Race Night member of staff but will require confirming when booking us for your event.

Alternatively, you can hire a local MC or better known as a Master of Ceremonies but the local character of the club can usually do a good job and this will help the race night run at a great profit.

Race Night Tote Ticket Sellers – These are staff members or people who take the race night wagers as volunteers.

As our race night betting uses fun betting slips, just like the real thing, it’s very quick to operate and it means that any tote seller can take any race night wager.

Race Night Tote Ticket Payout Members – This is the person who is responsible for paying out the race night winners. Depending upon the size of your race night this can be covered by the seller.

A Big Projection Screen – Someone to be in charge of the displaying of the race night races and the sound system.

Aces Race Night Support Staff – People to help generally on the day of the race night.

Horse Race Nights

Someone who is able to sell your race night programme if you have one available along with your raffle tickets that always sell well if great prizes are to win and not forgetting the cleaners to clear up after the race night punters have all gone home!

As an organisation, you can decide on the size of each race night bet or if left to our organisation then we can run this as we have for many years. The Fun Betting can be anything you like but we would recommend either small denominations of money to increase the amounts of bets placed such as 50p or even £1.00.  You then decide how much of the race night tote the charity will retain for their funds – we would recommend anything between 40% and 60% but this is once again negotiable.

Once you have made all of these decisions, we are able to open the race night tote for the first race.

Punters may place as many bets on as many horses, greyhounds, camels, pigs or any other racing fun characters or animals as they wish in the following race.

When all bets have been placed the race night tote is closed. This is to comply with the current legislation set in the UK.

Big Screen Racing

#Charity #Race #Nights

Once the race night tote is closed the race is selected and displayed on the Big Screen.  Aces Fun supply payout tabulators that make the working out of the race night payout very simple to understand.

We have been providing Charity Race Nights in the UK for many years and are proud of our Professional services and the Team of members we have carefully chosen to work and provide great race nights in the UK.