How to Book A Charity Race Night
How A Race Night Works
A race night is one of the most rewarding events and a fantastic way to raise valuable funds for your cause be it your local club, charity, school or society.
There are quite a few things that you will need to make your race night a success.
Depending on your objectives for the entertainment and race night, but most fund raising events are run to make the most money for your charity or cause.
For tips on making the most money we would recommend speaking with one of our Race Night team members. We are able to give you valuable tips for making money before and during your race night.
Our race night staff are Professionally trained to make sure your event goes by with great success and helping to raise even more money that expected.
There are always many jobs that need to be done before and during the race night to make it a great success.
Before your race night we always organise the following and incorporate:
A Race Night Promotions Manager – This is an Aces Fun team member.
You will need someone to help put up race night posters prior to the event, speak with local companies to get prizes and sponsorship for the race night. Sell the advanced race night programme if you have one created.
A Race Night Event Manager – Someone to sort out the venue for the race night, Master of ceremonies and event planner.
During the charity race night you will need the following.
A Race Night Master of Ceremonies – This is usually an Aces Fun Race Night member of staff but will require confirming when booking us for your event.
Alternatively, you can hire a local MC or better known as a Master of Ceremonies but the local character of the club can usually do a good job and this will help the race night run at a great profit.
Race Night Tote Ticket Sellers – These are staff members or people who take the race night wagers as volunteers.
As our race night betting uses fun betting slips, just like the real thing, it’s very quick to operate and it means that any tote seller can take any race night wager.
Race Night Tote Ticket Payout Members – This is the person who is responsible for paying out the race night winners. Depending upon the size of your race night this can be covered by the seller.
A Big Projection Screen – Someone to be in charge of the displaying of the race night races and the sound system.
Aces Race Night Support Staff – People to help generally on the day of the race night.
Someone who is able to sell your race night programme if you have one available along with your raffle tickets that always sell well if great prizes are to win and not forgetting the cleaners to clear up after the race night punters have all gone home!
As an organisation, you can decide on the size of each race night bet or if left to our organisation then we can run this as we have for many years. The Fun Betting can be anything you like but we would recommend either small denominations of money to increase the amounts of bets placed such as 50p or even £1.00. You then decide how much of the race night tote the charity will retain for their funds – we would recommend anything between 40% and 60% but this is once again negotiable.
Once you have made all of these decisions, we are able to open the race night tote for the first race.
Punters may place as many bets on as many horses, greyhounds, camels, pigs or any other racing fun characters or animals as they wish in the following race.
When all bets have been placed the race night tote is closed. This is to comply with the current legislation set in the UK.
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Once the race night tote is closed the race is selected and displayed on the Big Screen. Aces Fun supply payout tabulators that make the working out of the race night payout very simple to understand.
We have been providing Charity Race Nights in the UK for many years and are proud of our Professional services and the Team of members we have carefully chosen to work and provide great race nights in the UK.